Global Construction Company Case Study
An award-winning automation solution for managing high-volume HR processes
A leading global company in the construction sector required a way to automate the process of porting employees’ personal CVs into their own corporate format and adding this information to SAP SuccessFactors, their HR system.
Working with the team at jaam, a number of automation tools were combined and deployed, resulting in an efficient, productive system with enhanced reporting and analytics, and a streamlined approach that reduces costs and frees up staff time for more strategic work.
Download our full PDF case study for in-depth details, or review a summary below.
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A leading global company in the construction sector required a way to automate the process of porting employees’ personal CVs into their own corporate format ad adding this information to SAP SuccessFactors, their HR system.
Working with the team at jaam, a number of automation tools were combined and deployed, resulting in an efficient, productive system with enhanced reporting and analytics, and a streamlined approach that reduces costs and frees up staff time for more strategic work.
Download our full PDF case study for in-depth details, or review a summary below.
By submitting your email you agree that jaam may send you periodic information about services and products that we think are relevant to you. You understand and agree that jaam may use your information in accordance with our privacy policy.
OVERVIEW
A construction company with over 65,000 employees faced significant challenges in managing varied employee CVs, stored in different formats, for diverse internal and external purposes. The manual movement of this data between documents and their internal HR system, SAP SuccessFactors, was time-consuming for HR teams, hindering analytics and reporting capabilities..
THE CHALLENGE
HR managers had to manually port employees’ CVs into the corporate CV template and transfer relevant information to SAP SuccessFactors. Depending on the complexity and length of the individual’s CV, this process could take anything from 20 minutes to more than an hour. With 65,000 employees, this process becomes a Herculean task and creates bottlenecks.
THE SOLUTION
The team at jaam automation addressed these challenges by developing a comprehensive Nintex K2 Cloud application. Employees now upload their CVs through this unified platform, integrating a third-party extraction tool, Affinda, to extract and manage relevant data quickly and efficiently. Customisations with embedded PDF viewers enable thorough reviews before seamlessly transferring information to SAP SuccessFactors via K2 Cloud’s out-of-the-box REST broker.
The unified platform engages not only the individual employee to enable them to personally process their own CV, but it allows HR managers to act on behalf of other employees, and even process CVs in bulk by integrating K2 Cloud with Synatic, a data integration and automation platform, allowing for asynchronous processing of CVs – enabling the system to complete the work while stakeholders can attend to other, more complex tasks.
The platform also opens up management analytics and reporting that was previously unavailable, allowing managers and stakeholders to keep track of CV conversions and process efficiency.
TECNOLOGIES USED
SAP SuccessFactors
Human resources management software used for various aspects of HR operations including recruitment, performance management, payroll and employee development.
Nintex K2 Cloud
A business process management (BPM) tool to create and manage automated workflows aimed at streamlining business processes and operations
Affinda
An AI-powered data tool that processes and manages unstructured data within high-volume document workflows.
DocFusion
A document generation tool used to manage document templates and generate documents dynamically in various formats
Synatic
An Integration Platform as a Service that handled all ETL transactions between K2 Cloud and all third-party transactions
Google Drive
A cloud storage service that is used to save employee CVs
The Benefits
There were a significant number of positive outcomes and achievements from jaam’s solution for the construction company, one of which was winning in the Customer Excellence category at the Nintex Solution Innovation Awards! The BPM solution provider recognised jaam in this category due to the innovative, AI-powered solution designed and implemented.
Overall, the solution provided:
- Efficiency: Employees experience a significant reduction in CV data extraction time, completing the process within seconds.
- HR Productivity: HR managers benefit from bulk uploads, transforming hours of work into mere minutes and facilitating direct feedback loops with employees for incomplete CV data.
- Reporting and Analytics: Department Heads gain insights, enabling detailed reporting on tool usage and regional breakdowns, enhancing effectiveness and efficiency assessments.
- Cost Reduction and Focus: The HR function witnesses an overall cost reduction, allowing the team to redirect their focus towards strategic initiatives, as jaam's solution streamlines the CV management process effectively.
One hour down to 10 mins!
In terms of time saved, previously HR managers had to do each CV manually, which, in some instances, could take up to an hour. With the new implementation, however, this can be greatly reduced to 33% – 66% less, in some instances taking only 10 minutes to complete in totality.
One hour down to 10 mins!
In terms of time saved, previously HR managers had to do each CV manually, which, in some instances, could take up to an hour. With the new implementation, however, this can be greatly reduced to 33% – 66% less, in some instances taking only 10 minutes to complete in totality.
Automation can streamline HR processes in any sector, at scale, reducing cost, saving time and enhancing productivity.
Contact jaam automation today to learn more about automation.
An expanded version of this case study is available to download as a PDF
By submitting your email you agree that jaam may send you periodic information about services and products that we think are relevant to you. You understand and agree that jaam may use your information in accordance with our privacy policy.
